Ease of use. Look for software
with a user-friendly graphical interface.
Entry of sales information. Most
systems allow you to enter inventory codes either manually or automatically via
a bar-code scanner. Once the inventory code is entered, the systems call up the
standard or sales price, compute the price at multiple quantities and provide a
running total. Many systems make it easy to enter sales manually when needed by
letting you search for inventory codes based on a partial merchandise number,
description, manufacturing code or vendor.
Pricing. Ubs
accounting software
systems generally offer a variety of ways to keep track of pricing, including
add-on amounts, percentage of cost, margin percentage and custom formulas. For
example, if you provide volume discounts, you can set up multiple prices for
each item.
Updating product information.
Once a sale is entered, these systems automatically update inventory and
accounts receivable records.
Sales tracking options. Different
businesses get paid in different ways. For example, repair or service shops
often keep invoices open until the work is completed, so they need a system
that allows them to put sales on hold. If you sell expensive goods and allow
installment purchases, you might appreciate a loan calculator that tabulates
monthly payments. And if you offer rent-to-own items, you'll want a system that
can handle rentals as well as sales.
Security. In retail, it's
important to keep tight control over cash receipts to prevent theft. Most of
these systems provide audit trails so you can trace any problems.
Taxes. Many Ubs accounting software systems can support numerous
tax rates-useful if you run a mail order business and need to deal with taxes
for more than one state.
Perhaps the most valuable way Ubs software systems help you gain better
control of your business is through their reporting features. You can slice and
dice sales data in a variety of ways to determine what products are selling
best at what time, and to figure out everything from the optimal ways to
arrange shelves and displays to what promotions are working best and when to
change seasonal promotions.
Reporting capabilities available
in POS programs include sales, costs, and profits by individual inventory
items, by salesperson, or by category for the day, month and year to date.
Special reports can include sales for each hour of the day for any time period.
You can also create multiple formats for invoices, Ubs
accounting software statements and price tags. Additional reports
include day-end cash reconciliation work sheets and inventory management.
Examine a variety of POS packages to see which comes closest to meeting your
needs.
Every business is unique; you may
find that none of the off-the-shelf systems meets your requirements.
Industry-specific POS packages are available--for auto repair shops, beauty and
nail salons, video rental stores, dry cleaners and more. In addition, some ubs system
manufacturers will tailor their software to your needs.
Source: www.entrepreneur.com
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